Submission Guidelines

Last update January 7th 2014.

1. Aims and Scope.

          The Periodontology, Oral Surgery, Esthetic and Implant Dentistry Open - POSEIDO Journal is an open-access international scientific collaborative journal, designed as a platform and forum for the promotion of education and research in the fields of periodontal sciences, oral and cranio-maxillofacial surgery and medicine, esthetic and restorative dentistry, with a particular interest in implant dentistry, and related research.

        Practically, all articles related to the POSEID disciplines (Periodontology, Oral Surgery, Esthetic and Implant Dentistry) are welcome for publication in the POSEIDO Journal. However, the journal is not a mass publication platform, and is developed first to promote debates and discussion on important clinical, educational, ethical, legal, society or research topics, with a particular interest for the transversal and translational research in the various interconnected POSEID clinical and research fields.

             The journal publishes peer-reviewed scientific articles from 3 sources:

  • From all authors, the journal is particularly interested by original research articles and clinical studies about the development of new techniques and technologies with direct clinical applications in the interconnected fields of the POSEID disciplines. The proposed articles must not only be interesting but also be timely and highlight significant results.
  • From the members of the POSEIDO international network, each issue of the journal will be organized around one important theme, where we invite our members to submit timely articles for peer-review. The objective of this method is to assemble simultaneously excellent research articles around one topic and using different opinions or approaches, in order to develop in the same issue various forms of debates and discussions articles. A good example of this philosophy is the organization of roundtables about some clinical or research topics, as described below.
  • The members of the POSEIDO network can also be invited by the Editors or spontaneously propose various editorial materials and review articles to stimulate debates on the platform, as described below.

        Before submission, authors should carefully read the following guidelines, as they are particularly strict.

2. General rules of functioning.

          The POSEIDO Journal is an inter-academic publication platform organized and managed directly by the POSEIDO Academic network. For this reason, all the manuscripts are evaluated, reviewed and corrected by a professional editorial board of renowned Academic colleagues. As the time of these colleagues is obviously precious, it is recommended to all contributors submitting articles to follow strictly the guidelines of submission and submit only proper manuscripts. A manuscript that does not follow the rules of these guidelines will be immediately rejected without further review.

               The general review process functions as follows: the draft is submitted to the central office in Geneva. A first evaluation is done by the various editorial offices for suitability and interest of the article. After passing this first evaluation, the manuscript is reviewed within the Academic network. If reviewers are positive, the manuscript will undergo a deep proofreading with comments and modifications from the Editors. Once the corrections are validated, the article can be accepted and move to publication.

3. Types of articles.

           The POSEIDO Journal publishes original articles, reviews and editorial materials. Even if the POSEIDO Journal is opened to everyone (it is not required to be member to submit original articles), only members of the POSEIDO network can publish reviews and editorial materials (particularly clinical or research roundtables and consensus conferences)(particularly clinical letters, research letters, editorials/commentaries, correspondences), which are constituting a significant part of the research and education material of the journal.

           The POSEIDO Journal is both very strict on the form of the submitted manuscript and quite flexible for the format of presentation of the debates and arguments (particularly in the editorial materials), in order to give to the authors the opportunity to express their opinions, even if they cross the borders of traditional scientific publishing. The Editors welcome editorial originality.

            3.1. Article. Submission opened to everyone.

            Original research articles and clinical studies are the main components of most peer-reviewed scientific journals. This kind of articles can present fundamental sciences research (for example, test of new materials in vitro) or clinical research (for example validation of new techniques through large case series or comparison of clinical approaches). The POSEIDO Journal requires the following pattern for this kind of articles:

  • max. 6 coauthors,
  • abstract 100-250 words, main text with max. 3500 words, max. 8 items, max. 20 references and 5 keywords,
  • main text organized in 5 classical sections: introduction, materials & methods, results, discussion and conclusion.

         Original research articles can sometimes involve several teams working in synergy and a higher number of coauthors. If an original article has more than 6 coauthors, it is mandatory to add a section termed “Author Contributions" at the end of the manuscript (just before the acknowledgements section) and to disclose what was the specific work of each coauthor. For example, “A and B treated the patients, C and D collected the samples, E and F analyzed the samples in SEM, G assisted with design of the instruments, H performed the bone histology and did the calculations, I and J wrote the article with the assistance of A, D and F”. It is however recommended to keep authorship for significant contributors only, and to add the names of minor contributors in the acknowledgements section.

            3.2. Review. Submission on invitation only.

            Review articles are an important part of the scientific literature, as they allow to make an extensive synthesis of a topic. The POSEIDO Journal publishes some review articles, but does not publish mass review works. To be published in POSEIDO, these articles must be critical reviews that make the critical and clear synthesis of a subject or make the synthesis of recent advances in the field, while explaining the implications of the recent developments and providing future perspectives and directions. The opinions of the authors can be highlighted, as long as they open the debate and discussion about this topic. For this reason, review works can also be designed as an introduction for a series of articles and debates about the designated theme of an issue of the journal.

           Submission of review articles is only on invitation by the editorial board of the journal, but ideas for articles are welcome. All review articles are commissioned from leading scientists with a significant publication record or at least recognized experience on the topic, and then subjected to peer-review to ensure balance and accuracy.

             The POSEIDO Journal requires the following pattern for this kind of articles:

  • max. 4 coauthors,
  • abstract 100-250 words, main text with max. 3500 words, max. 8 items, max. 80 references and 5 keywords,
  • free organization of the sections of the main text.


        3.2bis. Special Review: Consensus Conferences, Clinical or Research Roundtables. Submission on invitation only.

             These items are a special form of review article, made by a group of colleagues from different teams, and not by one team only. They follow the same rules and ideas than the normal reviews, with the specificities explained below.

             Clinical or research roundtables and consensus conferences are discussion/review manuscripts prepared by a group of specialists debating about a research fundamental or clinical topic/area of interest, or even about philosophy of science or medicine. It is often the first article introducing a series of letters and/or articles attached to the topic and prepared by the various coauthors of the roundtable/conference about the designated theme of an issue of the journal.

              The roundtables are designed to present the opinions of the members of the debate, with their argument, even if they do not agree on all points. The difference with the consensus conferences is that the conferences are trying to develop a consensus that can be used by everyone and serves as a stable basis for the POSEIDO community.

              The POSEIDO Journal requires the following pattern for this kind of articles:

  • no max. coauthors limit,
  • abstract 100-250 words, main text with max. 3500 words, max. 8 items, max. 80 references and 5 keywords,
  • free organization of the sections of the main text.


            3.3. Editorial material. Submission opened to members only.

           The POSEIDO Journal is particularly publishing relatively short articles called “editorial materials”. The main styles are clinical case letters, research letters, commentaries, correspondences and various forms of editorials, as described below. These articles have in common that:

  • they do not have an abstract or keywords, therefore the choice of the words in the title is very important for the proper presentation and indexation of the article,
  • their form is not rigid, in order to promote discussions and debates,
  • they must be particularly reader-friendly and didactic, as they are supposed to be pedagogic tools for the readership,
  • they are reviewed directly by the editorial board with express peer-review.


                        3.3.1. Clinical case letters.

        Clinical case letters can be clinical illustrations of new techniques, new technologies or new therapeutic approaches, or the presentation of an interesting clinical situation or therapeutic option, if possible with a long-term clinical follow-up. Originality is highly recommended.

             The “introduction” should present a practical clinical problem and introduce the associated therapeutic logic. The “materials/methods & results” section should describe in details the history, management and outcome of the case. Finally, the “discussion” has to debate the logic of the various therapeutic options, considering the risks and potential outcomes. The discussion must be finished by some conclusive statements.

           Excellent explanatory clinical pictures are mandatory in this format, and large numbers of photos should be regrouped in a limited number of figure panels.

               The POSEIDO Journal requires the following pattern for this kind of articles:

  • max. 5 coauthors,
  • no abstract, no keyword, main text with max. 1500 words, max. 4 items, max. 15 references,
  • main text organized in 3 classical sections: introduction, materials/methods and results, discussion.


                        3.3.2. Research letters.

             Research letters are short research articles, regrouping 2 kinds of research: simple protocols (that does not require a full research article), or original studies with interesting but limited results (if the results are only confirming what is already known in the literature, or of modest impact for our knowledge). Research letters must be particularly reader-friendly and didactic, even if they are about dense basic science studies and regroup large amounts of data in a short format. This format must also be considered as a pedagogic tool for research communication.

           The “introduction” should present an interesting basic science problem or concept to be investigated and debated. The “materials/methods & results” section should describe in details the research protocols and results of the study. Finally, the “discussion” has to debate the various aspects of the study and results, and compare them with the literature data. The discussion must be finished by some conclusive statements.

              Explanatory clear illustrations (photos, tables and graphs) are highly recommended to present the research and results in this format, and can be regrouped in a limited number of figure panels.

            The POSEIDO Journal requires the following pattern for this kind of articles:

  • max. 6 coauthors,
  • no abstract, no keyword, main text with max. 1500 words, max. 6 items, max. 15 references,
  • main text organized in 3 classical sections: introduction, materials/methods and results, discussion.


                        3.3.3. Other forms of Editorial materials.

           In this category, there are: editorial, commentary and correspondence.

           The editorials and commentaries are short opinion articles designed to inform and/or promote discussion about a clinical, educational, ethical, legal, policy & regulation, science & society or research issue, or about philosophy of publishing, science or medicine. This open format is particularly useful to introduce and illustrate new concepts and perspectives for future debates. The editorials are written by the Editors only, and the commentaries are open to everyone who has something interesting to write. This is an important instrument to keep the POSEIDO community alive.

        Correspondences, also known as Letters to the Editor, are comments about published articles. They always include the answer of the authors of the commented article. Multiple correspondences about one article are authorized as an interesting instrument of debates.

            The POSEIDO Journal requires the following pattern for this kind of articles:

  • no max. coauthors limit,
  • no abstract, no keyword, main text with max. 1500 words, max. 4 items, max. 10 references,
  • free organization of the sections of the main text.

4. How to prepare a manuscript.

            4.1. General rules.

          First, it is important to be sure of the type of manuscript. Each category of manuscript has strict rules for the numbers of authors, of words in the abstract and main text (the word limits do not include text in boxes, tables, figure captions, abstract, acknowledgements or references) and of items (figures, tables or text in box).

             All manuscripts must use a correct and easily understandable English language. Short and clear sentences are welcome, particularly for non native English speakers.

             All submissions should be prepared on the following pattern:

  • one main .doc file for the manuscript,
  • the tables, submitted as a separated .doc file with the legends written clearly below each table,
  • the figures, submitted as .jpeg files with a resolution of 300dpi minimum,
  • a signed letter of submission including this statement:« On behalf of all co-authors, I/we, the corresponding author(s), declare that I/we agree to all the terms of the guidelines for authors of the POSEIDO Journal, and I/we respect strictly all the described ethical rules, concepts and policies of the journal ».

            4.2. The Manuscript.

         The manuscripts must be submitted as one .doc file in Helvetica font, size 12, line spacing 1.5, following this architecture:

  • title page,
  • abstract and keywords page (if required),
  • body of the article,
  • acknowledgements and disclosure of interests,
  • figure legends,
  • references.

            The .doc file should not contain any figure or table within the text.


                        4.2.1. Title page.

               This page gathers the title of the article, including a proposed short running title, and the data of the authors of the manuscript. The name of each author should be spelled completely as follows: first name, middle name initial, last name. We recommend strongly to all authors to be careful on the exact spelling of their name, to be sure that it corresponds to the way their name in indexed on Pubmed and Web of Knowledge database.

         For each author, a small superscript number should link to the exact professional affiliation (Academic Department, private practice, etc). No more than 2 affiliations are authorized per author. Again, we recommend to be careful in the spelling of the affiliation, as from this spelling depends the future indexation in the database. A maximum of 2 corresponding authors can be noticed with their exact professional address and email. The submitting authors must be the corresponding authors.


                        4.2.2. Abstract and keywords.

            The abstract should respect the authorized number of words for the type of manuscript. For original research article, the abstract should be constructed in 4 sections on the same model than the article: Background and objectives, Materials and Methods, Results, Discussion and Conclusion. There is no strict rule for the abstract of review articles. Keywords must be selected in the Medical Subject Headings (MeSH) database, except if there is a real need to use new non indexed terms.


                        4.2.3. Body of the article.

            The body of the articles must be organized in well-constructed separated paragraphs. Sections of the articles must be numbered using the following pattern:

1. Title in bold, size 14.

            1.1. Subtitle in bold, size 12.

                        1.1.1. Sub-subtitle in bold italic, size 12.

                        1.1.2. Sub-subtitle in bold italic, size 12.

            1.2. Subtitle in bold, size 12.

2. Title in bold, size 14.

                        4.2.4. Acknowledgements, disclosure of interests and figure legends.

           They are placed at the end of the manuscript. Acknowledgements may describe supporting grants, and thank colleagues or institutions for their support and help. Disclosure of interests are important, as described in section 6.2. Figure legends must describe clearly the different elements of the figure panel, so that a reader can understand them even without reading the whole body of the manuscript.

            4.3. Figures and tables.

            Tables must be submitted as a separated .doc file with the legends written clearly below each table.

          Figures must be submitted as .jpeg files with a resolution of 300dpi minimum. The POSEIDO Journal requires excellent clinical photos from its authors, however the journal is quite flexible on the angles of photos and way it is arranged, as long as the photos are clear and didactic.

           It is required to organize the research and clinical pictures in clear and ready to use panels, and only a limited number of items are allowed. If several pictures or graphs are regrouped, they must be clearly labeled as A, B, C, etc. and the legends must clearly disclose what is represented on each part of the panel (on this model: Figure 1. A. This is this. B. This is that, etc.).

            Figures and Tables must be clearly called in their numerical order in the main body of the manuscript, written in bold type and if necessary between parentheses (Figure 1A, Figures 1B and 2, Table 1).

             4.4. References.

        References are cited in the text in the numerical order of their appearance between square brackets. The references are then listed at the end of the manuscripts by numerical order. The style of the POSEIDO Journal references is based on the Pubmed style, as follows:

[1]       Dohan Ehrenfest DM, Rasmusson L, Albrektsson T. Classification of platelet concentrates: from pure platelet-rich plasma (P-PRP) to leucocyte- and platelet-rich fibrin (L-PRF). Trends Biotechnol. 2009;27(3):158-67.

[2]        Dohan Ehrenfest DM, Bielecki T, Mishra A, Borzini P, Inchingolo F, Sammartino G, Rasmusson L, Evert PA. In search of a consensus terminology in the field of platelet concentrates for surgical use: platelet-rich plasma (PRP), platelet-rich fibrin (PRF), fibrin gel polymerization and leukocytes. Curr Pharm Biotechnol. 2012;13(7):1131-7.

[3]     Dohan Ehrenfest DM, Vazquez L, Park YJ, Sammartino G, Bernard JP. Identification card and codification of the chemical and morphological characteristics of 14 dental implant surfaces. J Oral Implantol. 2011;37(5):525-42.

          All authors first names must be cited with initials without full stops and names separated by commas, one full stop, article title in italic, one full stop, journal abbreviated name in bold, one full stop, year, one semi-colon, volume, issue in parentheses, colon, abbreviated pages, full stop.

            When articles are published in a complete immaterial form (without volume and issue), their DOI (Digital Object Identifier) can be used in the reference spelling, in the style presented on Pubmed. If an article is not yet published, the year/volume/issue/pages data can be replaced by the term « In Press ».

            To avoid confusions and to allow a quick control of references, all references cited in a manuscript must be indexed in PubMed and/or in Thomson Reuters SCI(E) database (Web of Knowledge/Web of Science).

          All cited references must come only from journals. References from books and from internet are considered unstable and difficult to control and are forbidden (except duly justification for historical reasons for example). It is recommended to stick to this rule.

          Finally, to avoid time loss in the correction process of the proof, the journal only accepts manuscripts using Thomson Reuters Endnote software for the construction of the reference list (through an online search in Pubmed Medline NLM or Web of Science ISI databases, using the indexed spelling of the article), and using the Endnote style POSEIDO (to download below). All the articles published by the POSEIDO Journal are also regrouped each trimester in one downloadable Endnote Library file, ready to use here.

(Click right on the icon to download the Endnote style file .ens, made with Endnote X7 - last update January 7th 2014)

         These rules are done to help the smooth functioning of the journal, as the whole work is done by Academic colleagues. The non respect of these simple rules lead to the immediate rejection of the manuscript.

5. Publication fees.

           Open-access scientific journals almost always require the payment of publication fees. However, POSEIDO is funded by Foundations, and there are no publication fees for the members of the POSEIDO network, whatever the type of articles.

          Non-members of the POSEIDO network can only publish original research articles and have to pay a 2000 euros open-access publication fee per article.

            When several authors are included on the article, at least half of these authors must be affiliated to a member entity of the network, so that the article is exempted of publication fees. If the authors are not member of the POSEIDO Academic network but members of a partner scientific society, they must send to the editorial office a proof of membership of the partner society to validate their publication fee exemption. Finally, as the POSEIDO Journal is supported by Foundation and is a non-profit organization, the editorial board can decide to offer the publication fees for an article from non-member authors, if the interest and the quality of the submitted article are considered very positively by the Editors.

6. Ethical policies.

            6.1. General rules.

            The POSEIDO community, like most scientific publishers, believes that there are fundamental principles to follow in scholarly publishing. POSEIDO does not define a formal code of conduct but expect reasonable and good sense behaviors from its authors.

            Among them, it seems obvious that the article should be the authors original own work (without forgetting to give proper credit to all significant coworkers), that the article has not been previously published anywhere else, and that the results are sincere and not voluntarily biased or forged. It is also obvious that all published research should follow the common ethical rules in the development of clinical studies (towards patient consent in accordance with the Declaration of Helsinki, for example), animal studies (towards ethical committees) and any other forms of research.

           The corresponding/submitting author is responsible for ensuring that the manuscript has been approved by all the coauthors. It is also his responsibility to ensure that the manuscript is submitted with the approval of the authors institutions cited in the title page.

            6.2. Disclosure of interests.

       Conflicts of interest may interfere with the objective presentation of the research findings in a manuscript. Nowadays, most authors in the POSEID disciplines have conflicts of interest, due to their various personal relations or business agreements with various companies. For this reason, conflicts of interest are not a problem, as long as they are clearly disclosed at the end of the article.

           If there is no competing interests, please use the statement « The authors have no conflict of interest to report” in the Disclosure of interests section.

            6.3. Plagiarism.

           Plagiarism is obviously forbidden. However, if the repetition of some information published by other authors or by the authors themselves (self-plagiarism) are necessary in order to repeat commonly known elements of the scientific debate, this repetition is allowed at the sole condition to cite very clearly the source of the cited expressions.

           The Editors do not use an automatic plagiarism software, as the POSEIDO community is based on debates and trust between the members of the network. Moreover, the repetition of some elements of the scientific debate is unavoidable, and we feel that tracking in details these repetitions would be an unhealthy and childish method of control for the community publishing these proceedings.

            However, if a significant plagiarism is discovered, particularly without the proper citations of the sources, this can lead to the definitive ban of the responsible authors or group from the Academic network.

            6.4. Legal responsibility.

         The content of each published article is peer-reviewed and is believed to be true and accurate at the time of publication. The editors and the publisher do not take any legal responsibility for errors or omissions that may be made by the authors in the construction of their manuscript.

            6.5. Copyright.

           Open Access authors keep the copyrights of their papers, and the POSEIDO open access articles are distributed under the terms of the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported 
(CC BY-NC-ND 3.0) License, which permits use (with some restrictions), distribution and reproduction in any medium, provided that the original work is properly cited.

        These guidelines are licensed under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported 
(CC BY-NC-ND 3.0) License.

© POSEIDO Foundation 2006-2016. All rights reserved.